I’ll take a copy of that, please!

travel documentsAs I was puttering around the house yesterday, I was flip-flopping between shopping online for new cool weather clothing and making a list of documents that I would need to carry with me whilst on my impending excursion. I recall fairly vividly a communications class that I endured wherein a student did a presentation on documents that one should keep copies of, in case of an emergency. I made a list for myself and will be making copies this week: one copy for myself and one copy to leave for my parents (so they have information to reference in the off chance that my originals AND my copies go missing!)

I will be making copies of my passport, my visa and my California driver’s license. Although I will have to carry the originals with me, a second copy is going to go in my checked baggage for two reasons: 1) if the luggage is lost, there is identification and information that links the items to me, specifically; 2) if any of the almighty identification documents go missing at any point, I have a copy to reference. The copy does not serve the same purpose as the original, of course, but keeping a copy can never hurt (in case it needs to be referenced).

Also, I will be keeping a copy of necessary paperwork (of which I will also carry the original): my acceptance letter from LSE, my visa letter awarded by LSE, my loan guarantee form provided by my lender, my HSBC account information to show the bank upon arrival and open an account, and a list of emergency contacts. If I were taking prescription medication, I would likely keep a list of this with me as well, along with the side of effects of said meds. As I don’t take any as of now, this will be one less thing to think about.

Now that I have been wielding the limitless powers of the iPhone, I have been downloading some very cool and handy apps (see yesterday’s post!) As luck would have it, I ran across one of the handiest apps ever, Evernote. The program works in a few different capacities and it’s an all-around handy tool if you use it properly. You can download the desktop versionof Evernote, access the Evernote website and download the iPhone Evernote app. It’s essentially an archive-type software where you can create “notes” on information you would like to access; the notes can take the form of written text, voice notes, photographs, PDFs, etc. (The upgraded version, which costs $5 per month, allows all different types of file formats, whereas the free version is limited to some basic types – PDF & JPG… still great!) 

I bring this up for a very important reason: I use this app to keep my important documentation with me at all times! Through the Evernote website, I created a free account where I uploaded scans of my passport, my ID, my flight information, my HSBC account and my LSE acceptance letters. Now, since it syncs automatically, on my phone (where the Evernote app is installed) I can access all of this information with a swift click! Voila!

For people that are looking for something slightly more sophisticated, I also ran across a website called My Online Safe, a more sophisticated, password protected archive system. It’s $49 for the year and you can keep scans of all of your important documentation. If you have an internet connection and a printer, you can print out all of these goodies in flash! I personally like Evernote, due to the fact that it’s free and it serves essentially the same functions, but I can definitely see the benefits of My Online Safe!

Also, on a side note, I paid for and printed out my visa application and have scheduled a biometrics appointment for this week! I feel like the final pieces of the puzzle are coming together, which is such a relief. I’m waiting on a piece of documentation from my lender that states that the loan money that I have been awarded is guaranteed. Once that official paperwork arrives, it will be shipped out in an envelope along with my filled out application, my biometric scan information, my official LSE acceptance and Visa letter and  my undergraduate transcripts, and — provided everything goes as planned — I should be awarded my visa within 15 days of applying! Such a relief to have all of this paperwork out of the way!

Lots of love,

Signature Stamp - Shannon


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